Clerk 4

Responsibilities

• Lead and coordinate correspondence processes, including managing tracking systems and reviewing materials for professionalism
• Support records and information management by maintaining programs in alignment with legislation and government standards
• Coordinate IPTA Review Board administration, including managing intake, processing applications, and coordinating hearings
• Provide senior administrative support for budget tracking, office operations, and committee coordination
• Handle sensitive and confidential information with high levels of discretion and sound judgment

Requirements

• 5 years of administrative experience in a complex, fast-paced environment
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills with high attention to detail
• Experience working with records management systems, tracking tools, or databases
• Proven ability to work independently and collaboratively within a team

Preferred Qualifications

• Experience with FOIPOP processes or privacy legislation
• Familiarity with records management standards (e.g., STAR/STOR)
• Experience supporting boards, committees, or quasi-judicial processes
• French language skills

Benefits

• Defined Benefit Pension Plan
• Comprehensive health, dental, and life insurance
• General illness, short-term, and long-term disability coverage
• Vacation and Employee and Family Assistance Programs
• Access to career development, guidance, and ongoing training

About the Company

The Office of Addictions and Mental Health (OAMH) provides provincial leadership, strategic direction, and policy oversight for mental health and addictions services in Nova Scotia. We work to ensure timely, equitable, and universal access to care through system planning, funding, and performance oversight.