Campus Visit Coordinator

Responsibilities

• Coordinate all aspects of daily campus visits, including receiving requests, making appointments, and arranging personalized schedules.
• Serve as the primary hospitality lead for prospective students, parents, and guests to ensure an extraordinary visit experience.
• Manage overnight visit logistics, including itinerary development, Title IX compliance, and travel reimbursement tracking.
• Supervise, schedule, and mentor student tour guides ("Gustie Guides"), including managing their timesheets and daily activities.
• Provide administrative support by managing the Welcome Desk, office phone lines, mail distribution, and office supply inventory.
• Utilize CRM systems to maintain accurate records of prospective student interactions and manage volunteer data.
• Collaborate with faculty, coaches, and campus leaders to facilitate meaningful connections during visits.

Requirements

• Prior experience in administrative roles, preferably within an educational or admissions setting.
• Excellent written and verbal communication skills for interacting with diverse stakeholders.
• Strong organizational and time management skills to handle complex scheduling and logistics.
• A customer-centric approach with a focus on providing high-quality hospitality.
• Proficiency with Google Suite and Slate CRM.
• Ability to work independently and adapt to changing circumstances or unexpected situations.
• Commitment to cultural competency and an inclusive mindset.

Benefits

• Medical, dental, vision, and life insurance.
• Employer contribution to retirement savings plan (after one year).
• Tuition benefit plan for employees and spouse, plus tuition scholarships for dependents.
• 13 paid holidays and a generous PTO plan.
• Paid parental leave.
• Access to onsite health services, free parking, and use of library and athletic facilities.

About the Company

Gustavus Adolphus College is one of the nation’s leading private liberal arts colleges, serving approximately 1,800 students. Located on a scenic 340-acre campus in St. Peter, Minnesota, the College is known for its strong science, writing, music, athletics, and service-learning programs. We aspire to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people.