Business Assistant II

Responsibilities

• Provide administrative and fiscal support for the Cornwall Center, including the preparation and maintenance of fiscal accounts.
• Maintain a shadow system for profit and loss tracking for each program using Oracle Cloud, Marketplace, and Tableau.
• Review general ledgers and reporting systems regularly to ensure fiscal compliance and reconcile accounts.
• Coordinate with university departments regarding purchasing, supply orders, and payments for hourly employees and consultants.
• Assist the Associate Director Supervisor in reconciling payroll to the general ledger.
• Evaluate and prepare travel reimbursements in compliance with university policy.
• Serve as a point of contact between Rutgers Administrative Offices and Center researchers to facilitate requisitions and payments.

Requirements

• Bachelor's degree or an equivalent combination of education and experience.
• Demonstrated knowledge and understanding of generally accepted accounting principles and practices.
• Proficiency with Microsoft Office Suite, specifically Microsoft Excel.
• Strong communication skills and general computer literacy.

Preferred Qualifications

• Minimum of 2 years of experience in a business or administrative support role.
• Experience with Oracle Cloud systems and PeopleSoft.
• Familiarity with the federal grants process.
• Experience using Tableau and Oracle reports.

Benefits

• Medical, prescription drug, and dental coverage.
• Paid vacation, holidays, and various leave programs.
• Competitive retirement benefits, including defined contribution plans.
• Employee and dependent educational benefits.
• Life insurance coverage and employee discount programs.

About the Company

Rutgers University-Newark is an urban public research anchor institution. The Joseph C. Cornwall Center for Metropolitan Studies is a signature component of this commitment, focusing on bringing intellectual talent and resources to bear on the challenges of revitalizing Newark and similar metropolitan communities.