Business Assistant II

Responsibilities

• Plan, facilitate, and manage key fiscal and business administrative functions for core programs serving approximately 2,000 students
• Prepare, review, and reconcile purchase orders, cash transmittals, journal entries, and other financial transactions
• Provide general administrative and operational support, including processing travel orders, expense reports, and payroll transactions
• Maintain accurate records of expended funds and ensure availability of funding through commitment accounting
• Reconcile accounts monthly and prepare fiscal and program reports for university, state, and federal sponsors
• Provide administrative support to the Director/Associate Dean by managing calendars, scheduling meetings, and handling external communications
• Assist in developing and submitting annual budgets, including monthly forecasting reports
• Make recommendations to improve financial and business processes to enhance operational efficiency

Requirements

• Bachelor's degree in a related field, or an equivalent combination of education and experience
• Demonstrated knowledge of accounting, finance, business administration, and bookkeeping
• Proficiency in office administration, organization, and report writing
• Strong communication skills and computer literacy

Preferred Qualifications

• Minimum of 2 years of experience in a business or administrative support role
• Experience in a busy, service-oriented, or programmatic environment
• Extensive knowledge of Microsoft Office 365 (Word, Outlook, and Excel)
• Experience with Rutgers’ Financial Management (Oracle Cloud) and Rutgers Marketplace (Jaggaer) is a plus
• Ability to multitask, establish priorities, and maintain successful working relationships with diverse staff

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans
• Employee and dependent educational benefits (where applicable)
• Life insurance coverage and employee discount programs

About the Company

Rutgers University-Newark is an urban public research university and anchor institution located in Newark, New Jersey. The Center for PreCollege Programs (CPP) administers programs designed to educate, inspire, and prepare students for success in secondary and post-secondary education while promoting a college-going culture.