Business and Operations Coordinator, Facilities

Responsibilities

• Oversee campus maintenance work orders via the Computerized Managed Maintenance System (CMMS), ensuring requests are dispatched to the appropriate personnel.
• Maintain and update preventative maintenance schedules for all campus equipment and assets.
• Process purchase order requests, facilitate invoice payments, and manage recharges within the University’s Financial Management software.
• Manage vendor relations, including new vendor setups, obtaining W-9s, and handling accounts payable inquiries.
• Perform departmental financial tasks such as reconciling store credit cards and Campus Management P-Cards.
• Oversee the recruitment and onboarding of student employees providing administrative support.
• Provide office management support, including ordering departmental supplies and maintenance equipment.
• Support the University’s Fleet Management Fuel system and assist with campus event logistics.

Requirements

• Undergraduate degree or 2-3 years of relevant administrative experience.
• Proficiency in Microsoft Office Applications and Google Docs.
• Experience working with Financial Accounting Systems.
• Strong problem-solving skills and the ability to prioritize tasks independently.
• Excellent customer service and written/verbal communication skills.
• Strong attention to detail and organizational abilities.

Preferred Qualifications

• Experience with Banner software.

About the Company

Bryant University is a private New England university with a tradition of innovation and a global vision for success. Through our Vision 2030 strategic plan, we strive for academic excellence, outstanding student life, and competitive athletics, aiming to remain among the nation’s top 1% for ROI.