Business Administrator II

Responsibilities

• Provide executive-level operational support for the Associate Vice President/Chief of Police, including calendaring, meeting coordination, and travel arrangements.
• Manage daily operations of the Department of Public Safety (DPS) office and oversee business office related policies.
• Handle sensitive and confidential communications, research issues, and produce departmental reports.
• Collaborate with the department finance team to manage all billing and procurement activities.
• Serve as the main point of contact for the DPS business office, coordinating with campus units such as Human Resources and University Relations.
• Assist with departmental webpage updates and provide backup support for the records department.

Requirements

• Bachelor’s degree.
• 2 years of related professional experience.
• Strong time management and problem-solving skills.
• Excellent verbal and written communication skills, including high attention to grammar and spelling.
• Ability to maintain strict confidentiality and provide professional customer service.

Preferred Qualifications

• Experience providing support to a senior-level administrator or executive.
• Experience working with confidential and proprietary information.
• Proficiency with Microsoft Excel, PowerPoint, and Word.
• Experience managing financial data and complex administrative tasks such as large-scale meeting organization.

Benefits

• Comprehensive health and work-life benefits, including medical and dental.
• Retirement benefits including defined benefit and defined contribution plans.
• Generous vacation, holiday, and sick leave plans.
• Onsite childcare located in Ames, Iowa.
• Life insurance, long-term disability, and Flexible Spending Accounts.
• Employee Assistance and Wellbeing programs.

About the Company

Iowa State University is a comprehensive land-grant institution dedicated to education, research, extension, and outreach. Located in Ames, Iowa, the university fosters a welcoming community that values diverse perspectives and innovation to produce scholars who change the world.