Budget and Operations Coordinator

Responsibilities

• Manage the life cycle of approximately 150 annual Part-Time Instructor (PTI) contracts, including PIN requests, reconciliation, and compensation calculation.
• Serve as a primary resource for faculty, staff, and department administrators regarding HR and payroll policies and systems.
• Monitor the shared VPA HR/payroll email and respond to inquiries promptly.
• Investigate payroll discrepancies and process corrections (PARs/RAPs) or escalate issues to central Payroll.
• Manage additional pay requests for stipends, overloads, summer pay, and other off-cycle compensation.
• Initiate and process journal entries to correct, reallocate, or record financial transactions.
• Reconcile college accounts and restricted funds while supporting financial reporting to leadership.
• Provide cross-functional support to the Budget & Operations team during high-volume periods.

Requirements

• High school diploma or equivalent required.
• Relevant professional experience in administrative, financial, or operational roles.
• Strong analytical skills and high attention to detail.
• Excellent organizational skills and the ability to manage multiple recurring deadlines.
• Ability to handle confidential information with discretion.
• Effective communication skills and a service-minded approach.

Preferred Qualifications

• Associate or bachelor’s degree.
• Experience working within a higher education or complex academic environment.

About the Company

Syracuse University is a private, international research university with a pioneering history dating back to 1870. Located in the heart of New York State, the university offers a diverse range of academic programs across 13 schools and colleges, serving a global community of students and alumni.