Bid & Contracts Coordinator

Responsibilities

• Monitor public bidding portals and manage RFQ tracking systems
• Download and organize bid documents using SmartBid, BuildingConnected, and PlanetBids
• Prepare, notarize, and submit bid documents electronically and in-person
• Coordinate bid bonds, builder’s risk insurance, and bid security
• Draft and manage subcontract agreements and track negotiations
• Collect and verify compliance materials including insurance certificates and licenses
• Prepare owner contracts and manage AIA documents for private sector projects
• Maintain detailed contract files and compliance documentation like DVBE and safety plans

Requirements

• 3–5 years of construction industry experience in bid management or contract administration
• Proficiency with SmartBid, BuildingConnected, or PlanetBids
• Strong skills in Microsoft Office Suite and DocuSign
• High attention to detail and ability to manage multiple deadlines

Preferred Qualifications

• Degree in Construction Management or Business Administration
• Experience with public works projects
• Notary Public certification
• Knowledge of AIA forms

Benefits

• Medical
• Dental
• Vision
• PTO
• 401K