Athletics Office Administrator

Responsibilities

• Manage daily front-office operations and serve as the primary point of contact for families, vendors, and visiting college coaches
• Oversee financial administration, including vendor invoices, referee payments, tournament fees, and departmental inventory
• Act as the primary Hudl Account Administrator, managing user profiles, video archives, and storage quotas
• Coordinate team transit logistics by serving as a liaison with Campus Operations
• Maintain the master compliance tracker for the school's Return to Play policy to ensure student-athlete safety
• Manage complex calendars and organize event logistics to align departmental scheduling with central operations

Requirements

• High School Diploma or equivalent required; Bachelor's Degree preferred
• Proven experience in front-office operations and managing multi-line communications
• Experience processing financial documentation, such as invoices and expense tracking
• Advanced proficiency in spreadsheets, databases, and office management systems
• Strong technical aptitude and readiness to manage specialized sports technology platforms like Hudl
• Demonstrated ability to maintain absolute confidentiality and uphold student privacy regulations

Benefits

• Salary of $50,000
• 10-month contract position
• Medical and life insurance for eligible roles
• 401(k) savings plan

About the Company

Masters Academy International (MAI) is New England’s only school that intentionally integrates pro-level coaching and top-tier academics to prepare future leaders, excelling in sport, scholarship, and life. At MAI, athletics are a core pillar of student identity and future opportunity.