Assistant to the Chair

Responsibilities

• Provide general administrative support to the Department of Biological Sciences and confidential support to the Chair
• Manage academic processes including promotions, tenures, searches, and research leaves
• Collect documentation required for tenure and review processes from senior leadership
• Implement process improvements for academic search activities and prepare draft employment letters
• Coordinate meeting schedules, agendas, materials, and follow-up items
• Draft internal and external communications and serve as a resource for job-related guidance

Requirements

• Advanced College Diploma (3 years) or an equivalent combination of experience
• Minimum of three years of senior administrative or executive support experience, preferably in a post-secondary setting
• Demonstrated experience providing academic support (searches, tenures, promotions, etc.)
• Proficiency in MS Office applications (Outlook, Excel, Word, PowerPoint)
• Knowledge of SuccessFactors or other online application systems
• Strong organizational, communication, and multitasking skills with the ability to maintain confidentiality

Preferred Qualifications

• Familiarity with University of Toronto policies, rules, and procedures
• Experience with SharePoint, MS Teams, and OneDrive

About the Company

The University of Toronto Scarborough is a place of energy, enthusiasm, and passion. The Department of Biological Sciences pursues detailed knowledge of the natural world through innovative research and engaging teaching. We are committed to inclusive excellence and proactively promote diversity within our community.