Assistant to AD, Equity; the Director, Innovation and Business Development; and the Director, Graduate and Postdoctoral Studies

Responsibilities

• Provide senior administrative coordination and oversight for the Associate Dean, Equity, the Director of Innovation and Business Development, and the Director of Graduate and Postdoctoral Studies.
• Manage administrative workflows, including maintaining workplans, tracking deliverables, and scheduling appointments and meetings.
• Act as the primary administrative contact for portfolio-related processes, responding to inquiries with professional diplomacy.
• Oversee the administrative cycle for various faculty awards, including coordinating timelines, reviewing submissions, and tracking decisions.
• Support the Strategic Plan Implementation and Peer Review of Teaching processes by tracking data, monitoring completion status, and preparing reports.
• Manage financial tasks such as preparing expense claims, maintaining records, and tracking reimbursements.
• Coordinate special events and provide reception services, including greeting visitors and managing incoming/outgoing mail.

Requirements

• High School graduation plus a two-year post-secondary diploma.
• Four years of related administrative experience (or an equivalent combination of education and experience).
• Proficiency in MS Word and Excel with the ability to manage complex data.
• Typing speed of 50-60 wpm.
• Demonstrated commitment to equity, diversity, and inclusion.

Preferred Qualifications

• Experience with WordPress for website management.
• Experience using University systems such as Workday, PAIR, or ORS.
• Strong ability to resolve problems, exercise initiative, and maintain discretion with highly confidential material.
• Excellent verbal and written communication skills for interacting with diverse stakeholders.

About the Company

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. We are committed to attracting and sustaining a diverse workforce to achieve excellence in research, innovation, and learning.