Assistant Project Manager

Responsibilities

• Support ITS Project Managers with project planning, schedule maintenance, task tracking, and action item follow-through
• Prepare and maintain project artifacts including charters, work plans, meeting agendas, decision logs, and status reports
• Coordinate project meetings and workshops, documenting outcomes and communicating next steps to stakeholders
• Independently manage low-risk projects or workstreams, including scope, schedule, and stakeholder coordination
• Maintain accurate project data in portfolio management tools such as Smartsheet
• Assist with portfolio reporting by compiling weekly and monthly status updates, dashboards, and metrics
• Partner with change management and training resources to support stakeholder engagement and communications
• Coordinate vendor meetings and track deliverables for assigned projects

Requirements

• Bachelor's degree in business, information systems, information technology, or a related field
• 1-3 years of experience in project coordination or administration in a professional environment
• Foundational knowledge of project management concepts and structured planning methods
• Proficiency with Microsoft 365, including Teams, Excel, Word, and PowerPoint
• Strong organizational and communication skills with high attention to detail
• Ability to work effectively with diverse stakeholders, including technical teams and external vendors

Preferred Qualifications

• CAPM certification or completion of project management education
• Experience using project and portfolio management tools like Smartsheet
• Experience supporting organizational change activities, communications planning, or training coordination
• Experience working in higher education or a complex mission-driven organization

Benefits

• Multiple health, dental, and vision plan options
• Up to 8% retirement plan match
• Generous leave time, including vacation, sick, personal time, and 12+ holidays per year
• Educational benefits including UNE tuition waivers for employees, spouses, and domestic partners

About the Company

The University of New England is Maine’s largest private university, offering a supportive community and hands-on learning across multiple campuses and online platforms. We are a leading provider of health professionals and host nationally recognized programs in marine sciences, business, and the arts.