Assistant Manager Administration Document Control - Facilities & Engineering Administration

Responsibilities

• Manage the full document control lifecycle, including creation, formatting, revision control, distribution, and secure archiving.
• Maintain master registers for all F&E documents such as policies, SOPs, risk assessments, drawings, and O&M manuals.
• Coordinate document submissions from vendors and contractors, including RAMS, Permit to Work, and inspection certificates.
• Streamline day-to-day administrative and documentation procedures to optimize workflows for the engineering and facilities department.
• Maintain registers for inspection scheduling, warranties, permits, and statutory compliance documentation (Civil Defense, EPDA, OSHAD/DCD).
• Support technical office administration by proofreading, drafting, and formatting reports and presentations.
• Administer accounts payable processes, invoices, and assist with financial forecasting.
• Maintain structured digital filing systems and conduct periodic audits to ensure documents are current and compliant.

Requirements

• High school diploma required; diploma or certification in document control or information management preferred.
• Proven experience in document control or administrative management, ideally within engineering, construction, or facilities.
• Proficiency in Microsoft Office Suite and collaboration platforms such as SharePoint.
• Strong organizational skills with meticulous attention to detail.
• Ability to manage multiple priorities while maintaining strict confidentiality.

Benefits

• Attractive salary paid in local currency (AED).
• Excellent leave policy.
• Comprehensive healthcare package.
• Incentive programs and other employee benefits.

About the Company

Wynn Al Marjan Island is an upcoming opulent and entertaining beachside destination in the United Arab Emirates. Set to open in 2027, this integrated resort will offer 1,530 rooms and suites, 22 restaurants and lounges, a theatre, a nightclub, and a five-star spa, providing a world-class experience for discerning guests.