Assistant Head of Nursing

Responsibilities

• Provide essential administrative support to the Head of Nursing
• Manage the secretariat, including agenda, messaging, and priorities
• Prepare strategic dossiers and decision-making support materials
• Coordinate internal and external stakeholders and organize high-level meetings
• Draft reliable and confidential meeting minutes
• Manage administrative follow-ups for staff from onboarding to offboarding
• Act as a primary interface for the surgery department to ensure fluid communication
• Organize professional travel and internal events
• Monitor budgets and handle administrative/financial tasks such as expense reports and invoice validation
• Support cross-functional projects and coordinate involved actors
• Collaborate with the secretariats of assistant heads of nursing to ensure service continuity

Requirements

• CFC in commerce or higher administrative training (e.g., Federal Diploma of Executive Assistant)
• 3 to 5 years of experience in a similar role or executive secretariat
• Excellent written and spoken French
• Advanced computer skills (ECDL advanced level in Word, Excel, and PowerPoint)
• Knowledge of Vision RH and Qualiac is an advantage
• Strong writing skills and interpersonal ease
• Proactive, organized, and autonomous approach
• High sense of confidentiality and precision