Assistant Director, Events

Responsibilities

• Manage a portfolio of small to mid-sized institutional events, including faculty gatherings, departmental celebrations, and clinical engagement programs.
• Lead event planning and execution by developing detailed timelines, production schedules, and run-of-show documents.
• Coordinate all logistical components such as catering, audiovisual services, rentals, space reservations, and security.
• Support the Director of Events in executing large-scale campus ceremonies and high-profile executive-level gatherings.
• Build strong working relationships with clinical departments to translate programmatic goals into well-executed events.
• Develop and manage event budgets, track expenses, and process vendor invoices and contracts.
• Source and coordinate with external vendors and internal departments like Facilities, IT, and Public Safety.

Requirements

• Bachelor's degree or equivalent professional experience.
• 4 years of professional event planning experience, preferably in higher education, healthcare, or complex institutional settings.
• Strong project management, organizational, and multitasking skills.
• Proven experience managing event budgets and financial reconciliation processes.
• Excellent interpersonal and client service skills.
• Ability to work evenings and weekends as required for event support.

Preferred Qualifications

• Experience planning events within an academic medical center or university environment.
• Familiarity with Columbia University systems (e.g., EMS, ARC, FFE).
• Experience supporting executive-level or high-profile institutional events.
• Knowledge of event production elements including staging and audiovisual coordination.

About the Company

Columbia University Irving Medical Center (CUIMC) is a premier academic medical center dedicated to excellence in education, research, and patient care. The CUIMC Facilities team provides the essential operational support required to maintain a world-class environment for our clinical and academic communities.