Advancement Assistant

Responsibilities

• Provide logistical and on-site support for Advancement events, including setup and breakdown
• Assist with event coordination tasks such as scheduling, space reservations, and supply ordering
• Support volunteer coordination and tracking via platforms like Sign-up and RVPify
• Maintain databases, webpages, and the Alumni email inbox
• Perform data entry into the donor database and update Veracross portal data
• Manage the Advancement team calendar and order office/event supplies
• Welcome and check-in visitors and families at the front desk
• Respond to incoming calls and route inquiries appropriately

Requirements

• 1-2 years of experience in administrative support or office coordination
• Strong organizational, communication, and customer service skills
• Proficiency in Microsoft Office Suite and Google Workspace
• Ability to work flexible hours, including some evenings and weekends
• Willingness to participate in the fundraising process

Preferred Qualifications

• Associate’s or Bachelor’s degree
• Experience working in a school or nonprofit environment
• Familiarity with Asana or Veracross

About the Company

Catlin Gabel School is an educational institution dedicated to providing high-quality learning opportunities and fostering a diverse, inclusive community.