Administrator, Stock Transfer Operations

Responsibilities

• Review, validate, and process securities transfer requests and supporting documentation in accordance with company policies and regulatory requirements
• Operate and maintain record-keeping systems supporting shareholder transfer activities
• Respond to written, telephone, or in-person inquiries regarding transfer requirements and conduct research on historical records
• Maintain up-to-date knowledge of federal and provincial transfer regulations and guidelines
• Interact with internal stakeholders including Client Management, Corporate Actions, and other operational teams
• Maintain and submit monthly statistics for fees and management reporting
• Ensure operational procedures, controls, and guidelines remain compliant and help strengthen the risk framework
• Coordinate new share issuances, closing mechanics, and the printing of securities
• Perform administrative duties including receiving, distributing, and scanning incoming and outgoing mail

Requirements

• College diploma or university degree in business, finance, or equivalent experience
• 1 to 3 years of experience in a similar role
• Working knowledge of the securities industry and back-office administration processes
• Proficiency in Microsoft Office Suite and Google Workspace applications
• Strong organizational, analytical, and time-management abilities
• High attention to accuracy, detail, and quality of work
• Excellent written, verbal, and interpersonal communication skills
• Ability to work independently and collaborate effectively within a team

Preferred Qualifications

• Completion of the Canadian Securities Course (CSC) or similar industry courses

About the Company

TSX Trust, part of the TMX Group, is the largest Canadian-owned Transfer Agent and provider of Corporate Trust services. We provide tailored services for issuers, including Corporate Actions, Investor Service, and Investor Meeting planning, helping to power critical financial systems and drive global economic growth.