Administrator, Operations

Responsibilities

• Perform complete reviews of transactions and new share entitlements to act as the last line of defense
• Design and create security templates and ensure necessary restrictions are correctly applied
• Coordinate the branch printing of new share entitlements
• Manage and administer share certificate and co-transfer agent inventories
• Organize physical documents and coordinate with vendors for secure safekeeping
• Ensure compliance with all internal policies, procedures, and regulatory requirements
• Maintain and update operational procedures and guidelines
• Implement relevant controls to strengthen the risk framework and streamline process flows

Requirements

• College diploma or university degree in business, finance, or equivalent experience
• 1 to 3 years of experience in a similar administrative role
• Proficiency in the Microsoft Office suite
• Bilingualism in English and French (written and verbal)
• High attention to detail and accuracy in a high-stakes environment
• Strong organizational, prioritization, and problem-solving skills
• Ability to work fully onsite in the Montreal office 5 days per week
• Ability to work independently and handle confidential information with discretion

Preferred Qualifications

• Previous experience within the financial services industry

About the Company

TSX Trust, part of the TMX Group, is the largest Canadian-owned Transfer Agent and a leading provider of Corporate Trust services. We support issuers with Corporate Actions, Investor Service, and Investor Meetings, providing tailored solutions to ensure successful transactions within the capital markets.