Administrative Support Specialist

Responsibilities

• Serve as the primary receptionist, greeting visitors and providing professional information and materials.
• Provide administrative support for the Marketing and Communications Department, including meeting preparation, agenda creation, and minute recording.
• Manage departmental correspondence, answer incoming calls, and direct inquiries to appropriate staff.
• Maintain electronic and physical filing systems, databases, and spreadsheets.
• Coordinate travel arrangements and assist with departmental projects, initiatives, and special events.
• Monitor office supply inventory and process requisitions, invoices, and expense reports.
• Act as a liaison between the department and internal/external stakeholders and vendors.

Requirements

• High school diploma or GED required.
• Proficiency in personal computers and standard office software applications.
• Strong communication skills, including professional telephone etiquette and business English.
• Excellent organizational skills with high attention to detail.
• Ability to perform basic mathematics and support budget tracking.
• Demonstrated commitment to upholding the University’s Christ-centered mission and values.

Preferred Qualifications

• Associate degree (A.A.) or equivalent with six months to one year of related experience.
• Bachelor’s degree from a four-year college or university.
• Two to three years of relevant administrative experience or training.
• Experience in event coordination and departmental activity management.

Benefits

• Competitive hourly wage ranging from $25.00 to $26.00.
• Comprehensive and generous benefits package for eligible employees.

About the Company

California Baptist University (CBU) is a Christ-centered institution dedicated to providing a transformative educational experience. Located in Riverside, California, CBU focuses on integrating faith and learning to prepare students for lives of service and leadership.