Administrative Support

Responsibilities

• Provide administrative and logistical support for meetings, internal events, and complex agendas.
• Prepare, review, and consolidate documentation, presentations, and reports for the Business Planning Team.
• Coordinate business travel arrangements, including authorizations, expense reports, and visa documentation.
• Process administrative and financial transactions such as purchase orders, vouchers, and procurement activities.
• Leverage digital and AI-enabled tools like Microsoft Copilot to streamline workflows and enhance efficiency.
• Utilize Power BI and other data visualization tools to track key metrics and support reporting.
• Monitor office supply inventory and assist with document translation, editing, and formatting.

Requirements

• Associate's degree in Business Administration or a relevant field.
• At least 2 years of progressive administrative experience, preferably in an international organization or financial institution.
• Proficiency in both Spanish and English (written and spoken).
• Advanced skills in Microsoft Excel (e.g., dynamic tables) and PowerPoint.
• Experience with AI-enabled tools (e.g., Microsoft Copilot) and business intelligence tools like Power BI.
• Strong organizational skills with the ability to manage multiple priorities under pressure.

Preferred Qualifications

• Knowledge of French or Portuguese.
• Experience with project management tools and data analysis.

Benefits

• Competitive compensation package.
• Paid leave, including 2 days per month and gender-neutral parental leave.
• Monthly allowance for health insurance and a savings plan allowance.
• Assistance with relocation and visa applications where applicable.
• Professional development support, including seminars and counseling.
• Access to on-site amenities such as a gym, daycare center, and health services.

About the Company

IDB Invest is the private sector arm of the IDB Group, dedicated to supporting sustainable development in Latin America and the Caribbean. We finance and mobilize capital for projects that drive economic growth, resilience, and long-term development across the region.