Administrative Support Coordinator

Responsibilities

• Manage departmental finances, including initiating purchases, reconciling expenses, and tracking revenue through Wright Buy and Excel.
• Perform budget analysis and prepare detailed reports to advise the Department Chair on university purchasing policies.
• Process faculty and staff payments via Electronic Personnel Action Forms (EPAFS) and manage guest artist contracts.
• Coordinate departmental scheduling, including course assignments, classroom allocations, and maintaining room schedules in SharePoint.
• Assist with administrative tasks related to accreditation reports, student retention research, and adjunct hiring proposals.
• Support the hiring process for office staff and manage student job postings.
• Advise faculty, staff, and students on university travel policies and assist with expense reports.

Requirements

• High school diploma or GED with two years of related work experience; OR two years of post-secondary education with one year of related work experience; OR a bachelor’s degree in a related field.
• Proven experience in budget management and financial reconciliation.
• Strong writing and editing skills for departmental correspondence and documentation.
• Proficiency in office software and the ability to learn complex software packages.
• Ability to perform basic mathematical calculations and manage multiple tasks simultaneously.

Preferred Qualifications

• Excellent verbal and written communication skills.
• Experience working within a higher education or academic environment.

About the Company

Wright State University is an equal opportunity employer dedicated to providing a high-quality educational experience and fostering a diverse and inclusive campus community.