Administrative Specialist

Responsibilities

• Provide high-level administrative and operational support to the Department of Electrical and Computer Engineering, including front desk coverage and constituent services.
• Coordinate end-to-end event logistics for department initiatives, including speaker seminars, interviews, and Capstone Presentation Days.
• Manage departmental communications, including the monthly faculty e-newsletter, website updates, and social media content.
• Support faculty hiring needs by managing the intake of student research employment and research staff requests.
• Serve as a primary point of contact for students, faculty, staff, and visitors, ensuring a professional and welcoming environment.
• Manage departmental mail, package distribution, and electronic filing systems.

Requirements

• Bachelor's degree required.
• 2–4 years of progressive administrative experience in a fast-paced office environment.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Demonstrated experience in event logistics and preparing communication materials.
• Strong interpersonal and customer service skills with the ability to interact professionally with diverse constituents.
• Ability to work on-site 5 days a week at the Boston, MA campus.

Preferred Qualifications

• Experience working in a university or academic setting.
• Knowledge of Electrical and Computer Engineering or higher education administration.

About the Company

Founded in 1898, Northeastern University is a global research university and a recognized leader in experiential lifelong learning. Our approach integrates real-world experience with education, research, and innovation to empower our community to create worldwide impact.