Administrative Specialist Intermediate

Responsibilities

• Lead administrative coordination for faculty recruitment, including interview scheduling, itinerary development, and candidate communications
• Manage faculty onboarding processes, ensuring all required documentation, workspace, and technology needs are met
• Coordinate fellowship credentialing processes in collaboration with GME partners and institutional stakeholders
• Support faculty promotion and career review processes by organizing required materials and tracking timelines
• Maintain and update faculty CVs to ensure accuracy and compliance with departmental standards
• Support staff recruitment activities, including job postings, interview coordination, and hiring logistics
• Maintain accurate databases, trackers, and confidential records related to faculty affairs and departmental operations

Requirements

• Bachelor's degree or equivalent combination of education and experience
• 4+ years of progressively responsible administrative experience
• Experience providing administrative support in an academic, healthcare, or research environment
• Proficiency in Microsoft Office and/or Google Workspace
• Strong organizational skills with the ability to manage complex projects and multiple priorities
• Demonstrated ability to handle confidential and sensitive information with discretion

Preferred Qualifications

• Prior experience in an academic medical center or university setting
• Experience supporting faculty affairs, promotions, or fellowship administration
• Familiarity with University of Michigan or Michigan Medicine policies and systems
• Strong project management skills and experience developing process documentation

Benefits

• Excellent medical, dental, and vision coverage effective on your first day
• 2:1 match on retirement savings

About the Company

Michigan Medicine is one of the largest health care complexes in the world, dedicated to excellence in education, patient care, research, and community service. Our mission is to improve the health of patients and communities through groundbreaking medical and technological advancements.