Administrative Specialist I

Responsibilities

• Provide high-level administrative support to the Assistant Vice President and Director of Residence Life, including complex calendar management and meeting coordination.
• Manage logistics for virtual and in-person meetings, including room reservations, catering, and adaptive services.
• Supervise and manage the central office main desk and a team of 7-9 student desk assistants, including hiring, scheduling, and performance management.
• Oversee central office operations, including managing office supplies, inventory, and departmental email accounts.
• Maintain accurate electronic and hard copy filing systems and manage monthly credit card reconciliation reports.
• Prepare meeting materials, record minutes, and distribute action items for departmental leadership meetings.
• Handle urgent and confidential matters with tact, discretion, and professional judgment.

Requirements

• Associate degree required.
• 2-4 years of administrative experience in an office setting.
• Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint) and Outlook.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong interpersonal skills with the ability to collaborate with diverse groups at all levels.

About the Company

Syracuse University is a private, international research university with a pioneering history dating back to 1870. Located in the heart of New York State, the university offers a wide range of academic programs and a vibrant campus community dedicated to excellence in research, teaching, and student experience.