Administrative Specialist I

Responsibilities

• Manage daily operations and front office functions for the Humanities Center and Engaged Humanities Network, including greeting visitors and managing room reservations.
• Provide administrative support to leadership, faculty, and staff through calendar management, record maintenance, and meeting coordination.
• Plan and execute diverse events, including on-campus, off-campus, hybrid, and virtual meetings, ensuring accessibility and technical requirements are met.
• Support budget operations by processing expense transactions, purchase requisitions, reimbursements, and travel vouchers.
• Oversee office spaces, maintain inventory, procure supplies, and coordinate with facilities for repairs or maintenance.
• Assist with communications, including website updates, social media, and the preparation of reports and correspondence.

Requirements

• Bachelor’s Degree or an equivalent combination of education and experience.
• 4-5 years of administrative, higher education, student services, or managerial experience.
• Proficiency in Microsoft Office Suite (Word, Excel, etc.) and Adobe Acrobat.
• Strong project management skills and ability to handle competing deadlines.
• Excellent interpersonal and written communication skills.
• Experience with budget support, expense tracking, or financial administration.

Preferred Qualifications

• Experience in a higher education or university setting.
• Technical troubleshooting skills for conferencing apps, audio, and webcams.
• Experience with digital media platforms, website maintenance, or social media management.
• Skills in video editing, captioning, or creating accessible document formats.

About the Company

Syracuse University is a private, international research university located in the heart of New York State. The Humanities Center advances research, engagement, and partnerships across the University and the community through diverse programs, fellowships, and professional development opportunities.