Administrative Specialist I

Responsibilities

• Manage daily operations and front office functions for the Humanities Center and Engaged Humanities Network, including greeting visitors and managing room reservations.
• Provide administrative support to leadership, faculty, and staff through calendar management, record maintenance, and meeting coordination.
• Plan and execute diverse events, including on-campus, off-campus, hybrid, and virtual meetings, ensuring accessibility and technical requirements are met.
• Support budget activities by processing expense transactions, researching program costs, and assisting with spending reports and invoicing.
• Oversee office spaces, maintain inventory, procure supplies, and coordinate with facilities or vendors for repairs and maintenance.
• Supervise student assistants and employees supporting departmental operations.

Requirements

• Bachelor’s Degree or an equivalent combination of education and experience.
• 4-5 years of administrative, higher education, student services, or managerial experience.
• Proficiency in Microsoft Office Suite (Word, Excel, etc.) and Adobe Acrobat.
• Strong project management skills and ability to handle competing deadlines.
• Excellent interpersonal and written communication skills for interacting with diverse constituents.
• Experience with budget planning and expense tracking.

Preferred Qualifications

• Experience in a higher education environment.
• Knowledge of Syracuse University processes and procedures.
• Skills in digital media maintenance (websites, social media) and video editing/captioning.
• Ability to create and remediate accessible document formats.
• Technical troubleshooting skills for conferencing applications and audio/visual equipment.

About the Company

Syracuse University is a private, international research university with a pioneering history dating back to 1870. Located in the heart of New York State, the university offers a wide range of academic programs across 13 schools and colleges, serving a diverse community of students, faculty, and alumni worldwide.