Administrative Specialist 3 – Human Resources

Responsibilities

• Coordinate and perform various fiscal and business activities, including maintaining ledgers and handling billing or payment discrepancies.
• Support Human Resources and University Affairs leadership by managing business office plans and coordinating collection processes.
• Develop and propose updates to existing operational systems, services, and procedures.
• Prepare statistical reports, charts, and presentations for stakeholders.
• Manage administrative tasks such as scheduling, creating agendas, and coordinating itineraries.
• Assist in personnel functions, including screening job applicants and participating in interviews.
• Maintain fiscal and personnel records, monitor budgets, and process invoices for payment.
• Supervise student office support staff and provide training or cross-training for team members.
• Perform public relations duties by responding to inquiries and explaining programs to the public.

Requirements

• Associate degree in business administration, management science, public administration, or a related field with at least 1 year of business operations experience.
• OR a High school diploma/GED with at least 4 years of experience in business operations, office management, or budgeting.
• Knowledge of bookkeeping and accounting principles.
• Proficiency in Microsoft Office applications.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive information and communicate effectively with the public and internal stakeholders.

Preferred Qualifications

• Bachelor's degree in business administration, management science, public administration, or a related field.
• At least three years of experience in the secretarial or administrative professional field, including office management and budgeting.

Benefits

• Medical plans (two options available).
• Dental and vision insurance.
• Life insurance (University sponsored and voluntary).
• Tuition remission.
• Retirement planning options including 403(b), 457(b), and state pension programs.
• Sick leave and vacation accrual.
• Paid holidays.
• Employee Assistance Program and wellness initiatives.

About the Company

Youngstown State University is a leading educational institution committed to providing comprehensive employee benefits that support health, security, and work/life balance. We foster a collaborative environment dedicated to academic and professional excellence.