Administrative Specialist 2

Responsibilities

• Perform non-routine administrative tasks and provide secretarial assistance for the Dean's office within the Cliffe College of Creative Arts.
• Facilitate business functions including budget research, monitoring spending, maintaining fiscal records, and assisting with budget justifications.
• Manage office automation and administrative duties such as responding to correspondence, preparing reports, and organizing conferences.
• Handle personnel functions including screening job applicants, participating in interviews, and processing new hire paperwork for faculty.
• Act as a lead worker for lower-level personnel and supervise student office support staff.
• Serve as a liaison between administrators and subordinates, transmitting decisions and directives.
• Perform general clerical duties including maintaining files, managing calendars, making travel arrangements, and handling incoming mail.

Requirements

• Associate degree in business administration, management science, public administration, or a related field; OR a high school diploma/GED with at least three years of experience in the secretarial or administrative professional field.
• Proven experience in office management, public relations, budgeting, or supervisory principles.
• Proficiency in Microsoft Office applications.
• Strong knowledge of administrative practices, business communications, and records management.
• Excellent organizational skills and high attention to detail.

Preferred Qualifications

• Bachelor's degree in business administration, management science, public administration, or a related field.
• At least two years of professional experience specifically including office management, public relations, and budgeting.

Benefits

• Comprehensive medical plans (two options available).
• Dental and vision insurance.
• Life insurance and group long-term disability.
• Tuition remission.
• Retirement planning options including 403(b), 457(b), and state pension programs.
• Paid holidays, sick leave, and vacation accrual.
• Employee Assistance Program and wellness initiatives.

About the Company

Youngstown State University is a leading institution dedicated to providing comprehensive educational opportunities and fostering a supportive environment for students and staff. The Cliffe College of Creative Arts is a vibrant part of the university, supporting diverse academic and artistic pursuits.