Administrative Specialist 2

Responsibilities

• Perform routine and non-routine administrative tasks, including formulating decisions and judgments regarding the interpretation of policies and procedures.
• Manage business functions for the administrator's office, such as responding to correspondence, researching data for budget inclusion, and monitoring spending.
• Maintain fiscal and personnel records, process bills and invoices, and reconcile purchases within procurement systems.
• Provide secretarial assistance, including preparing reports, drafting correspondence, and coordinating daily office workflows.
• Act as a lead worker for lower-level personnel and supervise student office support staff.
• Serve as a liaison between administrators and subordinates, and represent the administrator at meetings and conferences.
• Perform clerical duties such as managing calendars, making travel arrangements, and maintaining office supply inventory.

Requirements

• Associate degree in business administration, management science, public administration, or a related field; OR a high school diploma/GED with three years of administrative experience.
• Experience in the secretarial or administrative professional field, including office management, public relations, budgeting, or supervisory principles.
• Proficiency in Microsoft Office applications.
• Knowledge of budgeting procedures and office management practices.
• Strong skills in organization, attention to detail, and written/verbal communication.

Preferred Qualifications

• Bachelor's degree in business administration, management science, public administration, or a related field.
• At least two years of professional experience in office management, public relations, or budgeting.

Benefits

• Medical, dental, and vision insurance options.
• Life and long-term disability insurance.
• Tuition remission.
• 403(b) and 457 retirement planning options.
• State pension programs.
• Paid holidays, sick leave, and vacation accrual.
• Employee Assistance Program and wellness initiatives.

About the Company

Youngstown State University is a comprehensive institution committed to providing a high-quality education and a supportive environment for its employees. We offer a robust benefits program designed to help our staff live healthy, feel secure, and maintain a healthy work-life balance.