Administrative Partner

Responsibilities

• Provide strategic, high-impact administrative support to the Vice President and Senior Director.
• Manage complex executive calendars, prioritizing critical business activities and governance forums.
• Translate executive goals into actionable operating plans and track progress against milestones.
• Coordinate global logistics and communications for multi-site team engagements across five global locations.
• Support the research, implementation, and optimization of AI-driven tools to enhance operational efficiency.
• Plan and execute high-visibility meetings, workshops, off-sites, and collaborative working sessions.
• Act as a primary liaison between leadership and cross-functional teams to manage alignment and decision gates.
• Manage expense reporting, financial administration, and highly confidential information with discretion.

Requirements

• 4-6 years of related experience in a mid to large-sized organization.
• Proven track record of supporting multiple senior leaders and managing complex, distributed teams.
• Demonstrated experience in calendar management, meeting coordination, and project management.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with emerging AI tools.
• Willingness to learn scientific fundamentals (chemistry, physics, or biology) to engage with R&D teams.
• Ability to work on-site 5 days per week at the San Diego headquarters.

Preferred Qualifications

• Experience in a biotechnology, pharmaceutical, or life sciences environment.
• Background in executive partnership roles supporting senior leadership.
• Experience evaluating or implementing new technologies and digital tools.
• Experience working within global, distributed teams or matrix organizational structures.
• Bachelor's Degree.

About the Company

Illumina is expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.