Administrative Operations Lead

Responsibilities

• Serve as the primary administrative liaison for the Center for Space and Atmospheric Research (CSAR)
• Support research administration including proposal processing, award tracking, and data entry in Workday
• Monitor, reconcile, and report on CSAR budgets in alignment with university financial policies
• Coordinate procurement activities, including purchase requisitions, invoices, and procurement card reconciliation
• Manage onboarding and offboarding processes in coordination with HR, IT, and Safety
• Coordinate meetings, conferences, and events, including scheduling and logistics
• Manage communications, including announcements, website updates, and social media presence
• Supervise student assistants and provide operational support for CSAR laboratories
• Complete travel arrangements and expense reconciliation

Requirements

• Bachelor's degree in Business Administration, Public Administration, Higher Education Administration, or a related field
• Minimum of 3 years of administrative or operations experience, preferably in a research or academic environment
• Experience with budgeting, procurement, and financial reconciliation
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with Workday or similar ERP systems
• Strong organizational, communication, and interpersonal skills

Preferred Qualifications

• Experience supporting research administration (pre-award and post-award)
• Familiarity with sponsored research environments and PI support
• Experience managing websites and digital communications
• Experience coordinating academic or research events
• Experience supervising student assistants
• Experience in a STEM or research-intensive environment

Benefits

• 100% tuition coverage for one undergraduate and one graduate degree
• Generous time off, including 9+ paid holidays and seasonal breaks
• Retirement contributions: 6% base salary contribution plus a 4% matching contribution
• Personal leave: Up to 18 days for exempt full-time employees in the first year

About the Company

Embry-Riddle Aeronautical University is the world’s largest aviation and aerospace university. With a century of leadership in STEM education, the university serves more than 30,000 students globally through residential campuses and a vast worldwide network.