Administrative Operations Coordinator

Responsibilities

• Provide complex administrative support, including calendar management, meeting coordination, and travel arrangements for University Unions leadership.
• Oversee Pierpont Commons main office operations and serve as the Manager on Duty to respond to building and facility inquiries.
• Provide functional management and supervision to up to 20 Student Building Managers.
• Support facility operations by inspecting buildings, equipment, and furniture to determine maintenance and repair needs.
• Assist with financial management tasks, including Mcard station operations, budget reconciliation, and inventory management of office supplies.
• Coordinate onsite, offsite, or virtual meetings and events, including room reservations, catering, and technical requirements.

Requirements

• High School diploma or an equivalent combination of education and experience.
• Minimum of 4 years of professional administrative experience in a workplace setting.
• Minimum of 2 years of facility operations experience.
• Proven ability to manage multiple priorities and handle simultaneous assignments and deadlines.
• Ability to work independently and collaboratively within a team-based organization.

Preferred Qualifications

• Bachelor's degree.
• Minimum of 5 years of experience with facility operations or complex project coordination.
• Proficiency with Google Suite, teleconferencing software, and audio/visual equipment (e.g., Crestron).
• Knowledge of University of Michigan policies and procedures.
• Strong commitment to the college union philosophy in higher education.

About the Company

University Unions at the University of Michigan drives community building and belonging through its student union facilities, including the Michigan Union, Michigan League, and Pierpont Commons. These spaces serve as the center of campus activity, supporting student success through meeting spaces, retail food, and various student-focused services.