Administrative Officer 3 CX

Responsibilities

• Provide operating infrastructure for the UCLA Semiconductor Research Hub to support research, partnerships, and administrative activities.
• Coordinate Hub operations, including internal funding processes, member communications, and governance workflows.
• Manage financial tracking, including company invoicing, receivables, allocations, and high-level spending activity.
• Coordinate meetings, workshops, and programmatic activities involving faculty, industry partners, and external stakeholders.
• Prepare reports, presentation materials, and written communications for leadership and external audiences.
• Maintain accurate records and tracking systems for in-kind resources, member benefits, and partnership commitments.

Requirements

• 3-5 years of experience in administrative operations, program coordination, or research administration.
• Experience coordinating meetings, deadlines, and communications across multiple stakeholders.
• Experience tracking budgets, expenditures, invoices, and financial summaries.
• Experience preparing professional reports and presentation materials for leadership.
• Bachelor's Degree in a related field or an equivalent combination of education and experience.
• Proficiency with spreadsheets, databases, and standard office productivity platforms.

Preferred Qualifications

• Experience working within an engineering school, research center, or technology-focused organization.
• Experience supporting research funding programs, industry-university partnerships, or sponsored research administration.
• Working knowledge of university financial administration, including gift funds and purchasing processes.
• Familiarity with semiconductor research environments or shared research facilities.
• Training or certification in project management or research administration.

Benefits

• Comprehensive UC benefits package starting on day one.
• Competitive salary range based on experience and qualifications.

About the Company

The UCLA Henry Samueli School of Engineering and Applied Science is a world-renowned institution known for pioneering advancements in fields ranging from artificial intelligence to mobile communications. The UCLA Semiconductor Research Hub is a key UCLA-industry collaboration supporting faculty, students, and industry partners in semiconductor research, education, and workforce development.