Administrative Manager

Responsibilities

• Provide proactive, strategic, and detail-driven administrative and operational support for the Office of Government and Community Affairs.
• Manage complex calendars for the Vice President and other team members, resolving conflicts and prioritizing commitments.
• Coordinate complex travel arrangements and ensure accurate expense submission.
• Lead the planning and execution of internal and external events, including workshops, orientations, and interviews.
• Manage event logistics such as room bookings, catering, technology coordination, and vendor management.
• Act as a primary point of contact for high-level constituents, managing incoming communications and inquiries.
• Draft and deliver correspondence on behalf of the Vice President and the GCA team.
• Maintain digital stakeholder databases, contact lists, and accurate engagement history.
• Oversee office physical and technical infrastructure, including facilities requests and IT coordination.
• Support the implementation of GCA projects, including research and the development of executive briefings.

Requirements

• Bachelor's degree or equivalent.
• Minimum of 3 years of full-time professional experience in a related field.
• Advanced proficiency in Google Workspace, Microsoft Office Suite, and Zoom.
• Excellent written and verbal communication skills.
• Proven ability to handle multiple demands simultaneously and remain calm under pressure.
• Demonstrated record of reliability, tact, diplomacy, and the ability to maintain high confidentiality.

Preferred Qualifications

• Prior experience supporting an executive-level office in a higher education or complex organizational setting.
• Experience working with local government and/or community stakeholders.
• Knowledge of Columbia University systems such as ServiceNow, Concur, Slack, Bedework, and RingCentral.

About the Company

Columbia University is a leading research university located in New York City, dedicated to excellence in education, research, and community engagement.