Administrative Manager

Responsibilities

• Provide executive-level support to the Director and manage day-to-day logistics for the Irving Institute.
• Develop the Director's communications, prepare meeting materials, and contribute to presentation development.
• Manage the Director's calendar, coordinate appointments, and handle complex travel arrangements and expense reports.
• Assist with clinical, hospital, and research training certification renewals and maintain up-to-date CVs and NIH Biosketches.
• Liaise with senior administrative staff, University officials, faculty members, and external contacts.
• Support the preparation of grant application materials, progress reports, and faculty nomination packages.
• Facilitate administrative tasks for the Director’s office and Vice Dean functions at the Vagelos College of Physicians and Surgeons.

Requirements

• Bachelor's Degree or Advanced Degree in a relevant health sciences field.
• Minimum of 4 years of relevant experience in an academic or medical setting.
• Strong writing, critical thinking, and analytical skills.
• Proficiency in Microsoft Office (Excel, Word, Teams, PowerPoint, OneDrive, SharePoint).
• Demonstrated ability to handle confidential and private material with high discretion.
• Proven ability to work independently and manage multiple projects in a deadline-driven environment.

Preferred Qualifications

• Exceptional organizational ability with the capacity to manage a large volume of detailed work simultaneously.
• Strong service-minded work ethic and ability to work with minimal supervision.
• High level of diplomacy and judgment when interacting with diverse stakeholders.

About the Company

Columbia University is a world-class research institution located in New York City. The Irving Institute for Clinical and Translational Research is part of the Columbia University Medical Center, dedicated to advancing medical research and clinical excellence.