Administrative Lead

Responsibilities

• Provide comprehensive administrative support to leaders, including calendar management, e-file maintenance, and responding to inquiries
• Manage complex scheduling, anticipating conflicts and resolving issues with diplomacy and sound judgment
• Coordinate end-to-end meeting support for in-person and virtual sessions, including agenda development and minute distribution
• Handle full-spectrum travel arrangements, including flights, hotels, ground transportation, and visa documentation
• Manage office operations such as inventory control, purchase orders via ARIBA, and facility requests
• Prepare and reconcile expense reports in alignment with company policies
• Implement process improvements and manage confidential information with high integrity and discretion

Requirements

• High School Diploma or GED with at least 6 years of professional experience
• Proficiency in Microsoft Office Suite, specifically PowerPoint, Excel, and Word
• Demonstrated planning, organizing, and multitasking skills
• Excellent attention to detail and strong interpersonal communication skills
• Proven ability to handle confidential documents and information professionally

Preferred Qualifications

• Prior experience supporting executive leadership within a global organization
• Knowledge of the pharmaceutical industry
• Experience training others and providing administrative guidance to a team
• Proficiency with generative AI tools (e.g., ChatGPT, Microsoft Copilot) to enhance productivity

About the Company

Pfizer is a global leader in the pharmaceutical industry, dedicated to discovering breakthroughs that change patients' lives. We foster a culture of individual ownership and innovation to unearth new therapies that make the world a healthier place.