Administrative Lead

Responsibilities

• Provide comprehensive administrative support to PhRD Management Teams, the Leadership Team, and staff in Andover, MA.
• Manage complex calendars, travel arrangements, and expense reporting for leadership members.
• Coordinate meeting logistics, including agendas, material distribution, room reservations, and videoconferencing.
• Record meeting summaries, key decisions, and action items while maintaining strict confidentiality.
• Support onboarding and offboarding processes for colleagues and contractors, including equipment and space coordination.
• Manage departmental workflows, including office supply ordering, facility issue ticketing, and event execution.
• Act as a lead on special projects and administrative workflows.

Requirements

• High School Diploma or GED with at least 6 years of administrative experience.
• Advanced proficiency in Microsoft Office, specifically Outlook, Excel, and PowerPoint.
• Strong organizational, interpersonal, and project management skills.
• Proven ability to manage multiple tasks and meet tight deadlines independently.
• Excellent attention to detail and problem-solving skills in ambiguous situations.

Preferred Qualifications

• Working knowledge of Pfizer-specific systems such as Ariba, SharePoint, OneNote, or GDMS.
• Experience with SharePoint website management.
• Proficiency in using generative AI tools (e.g., Google Gemini or Microsoft Copilot) to enhance productivity.
• Familiarity with corporate travel and expense processes.

Benefits

• Competitive hourly salary with eligibility for overtime and holiday pay premiums.
• 401(k) plan with Pfizer matching contributions and additional retirement savings contributions.
• Comprehensive health benefits including medical, prescription drug, dental, and vision coverage.
• Paid vacation, holidays, personal days, and medical leave.
• Paid caregiver and parental leave.

About the Company

Pfizer is a global leader in the pharmaceutical industry, dedicated to discovering breakthrough therapies that change patients' lives. We foster a culture of individual ownership and innovation to make the world a healthier place.