Administrative & Finance Coordinator

Responsibilities

• Manage front office responsibilities including greeting visitors and answering incoming calls
• Coordinate scheduling, reminder calls, follow-up communication, and patient database management
• Support accounting functions including accounts payable, invoice processing, petty cash tracking, stipend processing, and cheque distribution
• Reconcile vendor statements and maintain accurate financial documentation
• Review records, spreadsheets, and documents for completeness and accuracy
• Maintain organized historical records through scanning, filing, and digital uploads
• Assist with meeting agendas, minutes, office supply ordering, and operational support
• Provide administrative assistance to leadership and finance management as needed
• Support social media updates and general office coordination activities

Requirements

• 2+ years of administrative, accounting, accounts payable, or accounts receivable experience preferred
• Exceptional attention to detail and accuracy
• Strong organizational and time management skills
• Proficiency in Microsoft Excel, Word, and Outlook
• Excellent interpersonal and communication skills
• Ability to prioritize tasks and adapt in a dynamic environment

About the Company

Okanagan Clinical Trials is part of Headlands Research, a leading network of advanced clinical trial sites dedicated to enhancing clinical trial delivery through cutting-edge technology and exceptional support services.