Administrative Coordinator

Responsibilities

• Manage and support high-level confidential activities related to operations, planning, and projects within the Dean's Office
• Provide advanced administrative support, including complex calendar management and coordinating schedules for Vice Deans and Associate Deans
• Execute committee and working group coordination, including scheduling meetings and following up on commitments
• Draft, copy edit, and proofread memos, letters, briefing documents, proposals, and reports
• Coordinate logistics for meetings, special events, and travel arrangements
• Administer financial reconciliation and monitor expenses in accordance with university policies
• Compile and track information and data to support departmental priorities

Requirements

• University degree or an equivalent combination of education and experience
• Minimum of 3 years of experience as a senior executive assistant
• Proven experience managing highly complex calendars and liaising with senior administrators
• Demonstrated ability to handle sensitive and confidential matters with tact and diplomacy
• Strong proficiency in Microsoft Office (Word, Excel, Outlook) and website management software
• Excellent written and oral communication skills with strong editing capabilities
• Ability to work independently, manage multiple deadlines, and prioritize conflicting tasks

Preferred Qualifications

• Knowledge of University of Toronto administrative policies and expense reimbursement procedures
• Experience working within a university academic environment

About the Company

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. We take pride in our legacy of innovation and discovery across 29 departments, seven colleges, and 46 interdisciplinary centres.