Administrative Coordinator

Responsibilities

• Serve as the primary point of contact for the Dean’s Office, including greeting visitors, answering phones, and monitoring emails.
• Coordinate daily administrative functions such as scheduling, meeting coordination, travel arrangements, and reimbursements for faculty and staff.
• Organize and maintain departmental files, records, and electronic logging systems.
• Act as a liaison between students, faculty, staff, and patients to explain policies and handle special requests.
• Assist with the signature approval process for administrative and financial documents.
• Support committee activities by preparing reports, taking minutes, and tracking recommendations.
• Assist in planning annual events, lectures, and other special college functions.
• Manage office supplies, inventory, and assist with employee onboarding and orientation.

Requirements

• Associate’s degree plus 2–3 years of relevant clerical and administrative support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite.
• Strong multitasking, time-management, and prioritization skills.
• Excellent data entry, organizational, and record-keeping skills.
• Ability to handle confidential information with high discretion.
• Strong written and verbal communication skills, including grammar and math.

Preferred Qualifications

• Previous experience working in higher education.
• Experience working within a dental practice or clinical setting.

Benefits

• Multiple health, dental, and vision plan options.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, personal time, and 12+ holidays per year.
• Educational benefits, including tuition waivers for employees, spouses, and domestic partners.

About the Company

The University of New England College of Dental Medicine is dedicated to preparing dentists committed to serving underserved communities in northern New England and beyond.