Administrative Coordinator

Responsibilities

• Provide advanced administrative support for the School of Marine and Environmental Programs (SMEP) daily operations.
• Handle complex and confidential situations, requests, and sensitive matters with discretion.
• Assist in departmental budget planning, monitor expenditures, and process budget documents.
• Coordinate and schedule travel, meetings, and appointments for managers or supervisors.
• Prepare meeting agendas, record minutes, and distribute relevant documentation.
• Manage office supplies, coordinate equipment maintenance, and maintain petty cash records.
• Respond to administrative inquiries, answer phone calls, and welcome visitors and students.
• Maintain organized filing systems and retrieve information from records and email as requested.

Requirements

• 2-3 years of relevant administrative experience, or a combination of education and experience.
• Associate degree preferred.
• Intermediate proficiency in Microsoft Office Suite or related software.
• Strong interpersonal communication skills with the ability to interact with a diverse group of stakeholders.
• Excellent organizational skills and high attention to detail.
• Proven ability to multitask and work independently in a fast-paced environment.

Benefits

• Multiple health, dental, and vision plan options.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, personal time, and 12+ holidays per year.
• Educational benefits including UNE tuition waivers for employees, spouses, and domestic partners.

About the Company

The University of New England is Maine’s largest private university, featuring beautiful coastal campuses and a unique study-abroad campus in Morocco. We offer a supportive community focused on hands-on learning and professional empowerment across marine sciences, health professions, and the arts.