Administrative Coordinator

Responsibilities

• Coordinate meetings, take minutes, and manage complex calendars for leadership teams with diplomacy and confidentiality
• Support the Research Grants and Legal departments through data extraction, performance metric reporting, and quality assurance initiatives
• Manage contract execution processes, including distribution and record retention in accordance with organizational policies
• Maintain research portfolio databases and synthesize information from multiple sources for reporting
• Identify and support the development of research portfolio procedures, data management workflows, and operational manuals
• Provide proactive administrative support and assist in the planning and execution of high-profile events

Requirements

• Bachelor's degree (Master's degree preferred)
• Minimum 5 years of professional experience
• Proficiency with Microsoft Office Suite, including familiarity with OneNote
• Strong attention to detail with the ability to analyze and communicate data metrics
• Excellent communication, organizational, and prioritization skills
• Ability to work effectively in a fast-paced, dynamic, and regulated environment

Preferred Qualifications

• Experience working within a research, healthcare, or academic setting
• Experience in complex operational settings or highly regulated environments

Benefits

• Competitive compensation package
• Membership in the Healthcare of Ontario Pension Plan (HOOPP)
• Flexible work environment (hybrid model)
• Opportunities for professional development and promotion within a large organization
• Access to transit and UHN shuttle services
• Various corporate discounts including travel, restaurants, and parking

About the Company

University Health Network (UHN) is Canada’s #1 hospital and the world’s #1 publicly funded hospital. As a leading research hospital affiliated with the University of Toronto, UHN is a global source for discovery, education, and patient care. Our vision is to build A Healthier World through excellence in neurosciences, cardiology, oncology, and many other specialized fields.