Administrative Coordinator

Responsibilities

• Provide daily coordination and follow-through concerning the employment of faculty, staff, and students within the School of Arts and Sciences.
• Process academic appointments and coordinate various human resources and personnel matters.
• Research and respond to individual inquiries and large-scale communications.
• Manage personnel-related databases and data files to support operational and strategic needs.
• Analyze payroll/financial reports and staff/faculty forecasts, conducting regular audits to ensure data accuracy.
• Support the SAS Office of Human Resources by coordinating programs, projects, and unit operations.
• Prepare and distribute documents, including cost-related analysis, to support labor relations and negotiations.
• Manage purchases, inventory, and ensure compliance with university purchasing procedures.
• Schedule appointments and coordinate logistics for workshops and meetings.

Requirements

• Bachelor’s degree in human resources management, a related field, or an equivalent combination of education and experience.
• Minimum of two years of human resources related experience.
• Intermediate Excel skills and strong MS Office proficiency.
• Strong data analysis skills and high attention to detail.
• Excellent written and oral communication skills.
• Ability to handle confidential information with discretion.

Preferred Qualifications

• Prior human resources or administrative experience within an institution of higher education.
• Familiarity with Rutgers University systems, policies, and procedures.

Benefits

• Medical, prescription drug, and dental coverage.
• Paid vacation, holidays, and various leave programs.
• Competitive retirement benefits, including defined contribution plans.
• Employee and dependent educational benefits (where applicable).
• Life insurance coverage and employee discount programs.

About the Company

Rutgers University is a premier, Research 1, public land-grant institution. The School of Arts and Sciences (SAS) is the largest academic unit at the University, comprising 41 academic departments and a diverse community of faculty, staff, and students.