Administrative Coordinator

Responsibilities

• Provide administrative and research support for the day-to-day operations of the O’Brown laboratory.
• Coordinate personnel actions, including hiring and onboarding processes through SAS-UHR and HHMI systems.
• Support grant submissions through RAPSS and maintain financial records for Rutgers and HHMI accounts.
• Process purchasing requests, reimbursements, and supply orders.
• Communicate with various Rutgers administrative offices and HHMI to ensure institutional compliance.
• Handle sensitive administrative information with appropriate discretion and professionalism.

Requirements

• Bachelor’s degree in a related field or an equivalent combination of education and experience.
• Minimum of two years of experience in academic or research administration.
• Proficiency in Microsoft Office Suite and Adobe Acrobat.
• Strong communication and problem-solving skills.
• Ability to exercise independent judgment and manage confidential information.

Preferred Qualifications

• Familiarity with Rutgers administrative systems such as HCM, RAPSS, Oracle Cloud, or SciQuest.
• Experience with HHMI platforms.
• Background in grants administration, budget tracking, and research purchasing.
• Knowledge of Rutgers and HHMI policies regarding personnel, procurement, and travel.

Benefits

• Medical, prescription drug, and dental coverage.
• Paid vacation, holidays, and various leave programs.
• Competitive retirement benefits, including defined contribution plans.
• Employee and dependent educational benefits.
• Life insurance coverage and employee discount programs.

About the Company

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. Rutgers is committed to maintaining a safe, diverse, and respectful workplace environment for all faculty and staff.