Administrative Coordinator

Responsibilities

• Provide executive and leadership support, including calendar management, travel arrangements, and meeting preparation
• Own workplace operations by maintaining a clean, organized, and guest-ready office environment
• Lead internal culture programming, including employee milestone recognitions, team celebrations, and in-office activities
• Manage office supply inventory, procurement, and vendor relationships (HVAC, janitorial, maintenance)
• Coordinate domestic travel, catering logistics, and internal event setups
• Manage the end-to-end new hire onboarding experience, including workspace and equipment setup
• Build and maintain documented SOPs for recurring administrative functions and office processes
• Support HR and Finance administrative tasks, such as interview coordination and payroll-related documentation

Requirements

• 2+ years of experience in an administrative, operations, or executive support role
• Proficiency in Google Workspace (Docs, Chat, Sheets, Gmail, Drive)
• Strong written and verbal communication skills
• Highly organized with exceptional attention to detail and follow-through
• Ability to manage confidential information across HR and Finance functions
• Valid driver's license and reliable transportation

Preferred Qualifications

• Experience with QuickBooks
• Familiarity with Trinet or other HRIS platforms

Benefits

• 99% employer-paid medical base plan, dental, and vision insurance for employees
• 65% employer-paid coverage for eligible dependents
• 50% 401(k) match up to 6%
• Flexible Spending Account (FSA)
• Flexible paid time off

About the Company

Reflex Media is a dynamic organization dedicated to growth and excellence. We strive to create a workplace where talented professionals can make a significant contribution and explore new challenges in a supportive, high-energy environment.