Administrative Coordinator

Responsibilities

• Provide high-level technical and administrative support to directors and the Plastics Clinic division
• Serve as a project manager for special projects, conducting analyses to resolve organizational or procedural issues
• Create and revise systems, procedures, and record-keeping practices to improve office efficiency
• Manage complex calendars, set meeting priorities, and identify necessary materials and attendees
• Screen incoming communications, including email, mail, and telephone calls, to assign priority and route as needed
• Plan and execute departmental events, activities, and meetings
• Author correspondence and prepare documents or presentations on behalf of leadership
• Maintain strong relationships with internal and external stakeholders, including patients, providers, and vendors
• Manage and protect highly sensitive and confidential information

Requirements

• Associates Degree or equivalent relevant administrative experience
• 3-5 years of experience in a business office setting
• Proficiency in database management and customer service
• Strong skills in Microsoft Office, specifically Word, Excel, and PowerPoint
• Ability to organize tasks and think independently
• Excellent interpersonal and communication skills

Preferred Qualifications

• Bachelor of Arts degree or business equivalent
• 5+ years of professional business experience

Benefits

• Competitive compensation and lifecycle benefits
• Tuition reimbursement and loan forgiveness programs
• 401(k) matching
• Comprehensive tools and resources to support physical, emotional, and financial well-being

About the Company

Northwestern Medicine is a leader in the healthcare industry, driven by a patient-first approach. We pride ourselves on cultivating a positive workplace where every interaction makes a difference in the quest for better healthcare.