Administrative Coordinator

Responsibilities

• Provide high-level administrative support to key leaders within the Oncology Clinical Development Organization.
• Manage complex calendars, travel itineraries, and expense reports for executives.
• Utilize MS Office Suite (Outlook, Excel, PowerPoint) to create presentations, charts, and spreadsheets.
• Manage workflows including purchase orders, work orders, and supplier onboarding.
• Attend meetings to capture accurate minutes and track follow-up action items.
• Coordinate candidate interviews and travel accommodations in partnership with Talent Acquisition.
• Assist with department goals, facilities space planning, and the onboarding of new staff.

Requirements

• BA/BS with 0+ years of relevant experience; OR
• AA with 2+ years of relevant experience; OR
• High school diploma with 3+ years of relevant experience.
• Proficiency in MS Office Suite (Outlook, Word, PowerPoint, and Excel).
• Strong attention to detail and highly organized.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to handle sensitive information with high integrity and confidentiality.

Preferred Qualifications

• Experience in a senior administrative role supporting executives.
• Associate degree (AA) or higher.

About the Company

Gilead Sciences is a research-based biopharmaceutical company that has spent over 35 years tackling major diseases such as HIV, viral hepatitis, COVID-19, and cancer. We are dedicated to developing life-changing therapies and ensuring global access to improve lives worldwide.