Administrative Coordinator

Responsibilities

• Prioritize workloads involving multiple large projects and timelines, including the implementation of new software applications or databases.
• Coordinate large-scale events, including planning, organizing, and managing all necessary activities.
• Use advanced software such as Excel, ChemDraw, Filemaker Pro, Access, and PowerPoint to create complex reports, charts, and presentations.
• Liaise with guests and speakers to coordinate travel, hotel accommodations, and expense reports.
• Assist with budget preparation, monthly reviews, and variance research.
• Act as a resource and mentor to other administrative assistants and assist in their orientation.
• Support department goals by managing workflows and assisting with facilities space planning or office set-up.

Requirements

• BA/BS with 0+ years of administrative or executive support experience; OR
• AA with 2+ years of administrative or executive support experience; OR
• High school diploma with 3+ years of administrative or executive support experience.
• Advanced knowledge and experience using various office software programs.
• Strong proofreading and editing skills for technical documents.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to work under minimal supervision and manage non-routine responsibilities.

About the Company

Gilead is a research-based biopharmaceutical company that has spent more than 35 years tackling serious diseases such as HIV, viral hepatitis, COVID-19, and cancer. We are dedicated to developing life-changing therapies and ensuring global access to improve the lives of people everywhere.