Administrative Coordinator

Responsibilities

• Provide comprehensive administrative support to the CMC Regulatory Affairs leadership team
• Manage complex calendars for multiple executives and coordinate leadership meetings
• Lead the planning, logistics, and scheduling for large-scale events and leadership meetings
• Coordinate travel arrangements and prepare/submit expense reports via Concur
• Support department operations, including budget preparation, monthly reviews, and variance research
• Use advanced software (Excel, PowerPoint, etc.) to create reports, charts, and presentations
• Proofread and edit technical documents and draft reports using raw data
• Act as a resource to other administrative staff and assist with office space coordination

Requirements

• High school diploma or equivalent
• 3-5+ years of professional administrative experience
• Advanced proficiency in office software (Excel, PowerPoint, etc.)
• Proven ability to manage complex calendars and multiple competing priorities
• Strong technical document proofreading and editing skills
• Exceptional organizational skills and attention to detail
• Ability to handle confidential materials with high professionalism

About the Company

Gilead is a research-based biopharmaceutical company that has spent more than 35 years tackling serious diseases such as HIV, viral hepatitis, COVID-19, and cancer. We work relentlessly to develop therapies that improve lives and ensure global access to life-changing scientific innovations.