Administrative Coordinator

Responsibilities

• Provide administrative support to advancement leadership and assist with day-to-day operations of the Prescott Office of Philanthropy & Alumni Engagement.
• Manage office logistics including inventory, supply ordering, visitor reception, and processing donor gift payments.
• Coordinate financial transactions such as purchase orders, reimbursements, check requests, and vendor communications.
• Support the planning and execution of meetings, donor events, alumni engagement activities, and scholarship functions.
• Manage event logistics including catering, room reservations, technology support, RSVPs, and setup/breakdown.
• Serve as a liaison between the Prescott Campus and Donor Relations team to support stewardship and recognition.
• Assist fundraising staff with travel coordination, expense reports, and gift documentation.

Requirements

• Associate degree or completion of a post-secondary program of at least 18 months beyond high school.
• 1-3 years of administrative or office support experience.
• Proficiency in Microsoft Office Suite and web-based applications.
• Strong organizational, multitasking, and problem-solving skills with exceptional attention to detail.
• Demonstrated professionalism and ability to interact effectively with various stakeholders.

Preferred Qualifications

• Experience working in a higher education environment.
• Experience using Workday or similar enterprise systems.

Benefits

• Generous time off including 9+ paid holidays and specific seasonal leave.
• 100% tuition coverage for one undergraduate and one graduate degree for the employee.
• Discounted tuition rates for spouses and dependent children.
• Retirement contributions including a 6% base contribution and 4% matching contribution.
• Personal leave ranging from 12 to 18 days depending on employment status.

About the Company

Embry-Riddle Aeronautical University is the world's leading aviation and aerospace university. For nearly 100 years, we have been educating students and advancing innovation across aviation, space, artificial intelligence, cybersecurity, and next-generation engineering. Join a community driven by discovery, purpose, and excellence.